Fresh Produce ERP: The Most Comprehensive Enterprise Software for Produce Businesses
Everything you need to run a produce operation.
Order Management System (OMS)
The Order Management System (OMS) is a core tool for produce distributors to manage sales and fulfillment in real time. From quoting to invoicing, it provides a streamlined experience for managing purchase orders, sales orders, and inventory flow. Built for ERP users in fresh food logistics, OMS offers full visibility across your supply chain.
Bill of Lading & Passing
Generate traceable, industry-compliant shipping documents tied directly to sales and inventory records. Automate bill of lading and passing processes with pre-filled carrier info, pallet data, and itemized product lists. Improve shipment accuracy, reduce errors, and accelerate dispatch operations for outbound logistics.
Treasury & Cash Flow Management
Reserva Treasury is a fintech-powered cash flow and liquidity management solution that automates accounts payable and receivable for produce businesses. It consolidates collections and vendor payments into a single dashboard, offering predictive cash flow analytics, international and domestic payments, and embedded financing options. Integrated directly into the ERP, it helps reduce payment errors, improve vendor terms, and ensure timely payouts.
Financials & Payment Automation
Reserva offers a complete finance stack fully integrated with your operations. Run multi-entity accounting with built-in currency support and real-time inventory sync. Automate AR with invoice generation, reminders, and collections tracking. Access on-demand financing to improve cash flow, and manage vendor payments through a built-in, FDIC-insured banking account that supports ACH, wire, and reconciliation.
Sales Order Management
Manage quotes, orders, and customer-specific pricing from a centralized sales dashboard. Track product availability, margins, and credit in real time to help your team close deals faster and with greater accuracy. Built to support complex produce transactions, including custom packs, seasonal pricing, and delivery preferences. Integrated tools ensure coordination across fulfillment, finance, and logistics.
Purchasing & Vendor Orders
Streamline procurement workflows with automated PO generation, vendor scheduling, and inbound tracking. Ideal for produce buyers managing seasonal supply and recurring vendor programs, this module connects purchasing with inventory and pricing to enhance sourcing efficiency and reduce spoilage.
Online Vendor and Customer Portal
Provide trading partners with 24/7 access to key information and tools. Customers and vendors can log in to browse inventory, confirm shipments, upload certificates, and download sales or liquidation documents. This self-service platform reduces administrative friction and strengthens supply chain transparency. It also improves partner satisfaction and reduces response times.
Margin Analysis & Profitability
Measure true margins using real-time data from freight, labor, packaging, and repack costs. View profitability by order, product, customer, or program. This module helps managers set pricing strategies, monitor deal performance, and maximize returns across the board. Integrated dashboards and reports provide finance and sales leaders with the insights necessary to drive profitable growth.
Just-in-Time Produce Ordering
Trigger purchasing only after a sale is confirmed to minimize waste and improve cash flow. Just-in-Time Ordering links sales activity to procurement decisions in real time, helping produce companies buy smarter, reduce spoilage, and manage inventory with precision. It ensures inventory levels align with current demand and reduces excess stock of perishable items.
Pallet Tags & Labeling
Print scannable pallet tags with grower, product, and lot information embedded. Compliant with GS1 and PTI standards, these labels improve traceability, speed up staging and loading, and help receiving teams verify shipments efficiently. Pallet data syncs automatically with warehouse movements, sales orders, and BOL documents.
Inventory Management
Gain full control over fresh produce inventory across multiple warehouses. Track product status by lot, expiration, storage location, and quality level. This module supports mobile scanning, automated alerts, and real-time availability to prevent shrink and overstock. Lot-based inventory views allow traceability across repacks, transfers, and sales.
Invoicing & AR Automation
Generate invoices automatically from fulfilled orders and track payments through to collection. Send email reminders, apply payment terms, and reconcile incoming funds. Integrated AR improves financial visibility and reduces the manual effort required to manage receivables. Supports multi-entity AR and ties directly into treasury and accounting modules.
Grower Liquidation & Settlement Automation
Simplify grower settlements with automated liquidation calculations that include real sales data, repack costs, freight, and deductions. Generate transparent, traceable payout statements that help maintain trust with your growers. This tool reduces manual effort and ensures consistency across high-volume, consignment-based programs.
International Payments & FX
Pay international suppliers faster and cheaper with Reserva Forex, designed specifically for the produce industry. Send same-day payments in local currency—like MXN to Mexico—with zero wire fees and competitive exchange rates. Integrated directly with your ERP and Treasury, Reserva Forex simplifies vendor payments abroad while helping you manage FX exposure and avoid banking delays.
Carrier Confirmation & Compliance
Coordinate carrier pickups digitally with live status updates, driver check-ins, and e-signatures. This module ensures that transportation instructions are clear, confirmations are documented, and compliance is built into every outbound load—reducing delays and improving logistics communication. Carrier documents are automatically linked to sales and inventory records.
AI Tools & Sales Rep Enablement
Empower your sales team with AI-driven tools built for the produce industry. Smart Recommendations suggest products based on customer history and seasonal trends. Reps can quickly access recent sales history while building orders, use automated price sheets, and schedule follow-ups directly from the CRM. With built-in sales automation, Reserva helps your team close faster and sell smarter—on desktop or mobile.
Landed Cost
Ensure accurate product costing by allocating additional expenses—such as freight, customs, handling, and inspections—to each lot. Especially critical for importers and shippers in the produce industry, this tool captures the true cost of goods, supporting margin analysis, inventory valuation, and grower settlements. Seamlessly integrated into purchase receipts, it enhances traceability and financial accuracy from port to warehouse.
Catch Weight Management
Reserva’s Catch Weight module is purpose-built for fresh produce businesses that handle variable-weight items. It allows users to manage dual units of measure, such as selling by the case while pricing by actual weight (lbs or kg). At every stage—receiving, repacking, selling, and invoicing—the system captures gross vs. net weight, ensuring accurate pricing, cost accounting, and traceability.
Lot-Level Traceability
Track every movement, repack, and transformation of your product by lot number. Ensure food safety compliance, simplify recalls, and meet PTI, FSMA, and buyer-specific traceability standards. This module connects inventory, sales, and logistics for complete backward and forward traceability. Integrated barcode scanning ensures traceability from receiving to final shipment.
Net Cost Calculation
The Net Cost module provides full visibility into your actual cost per unit after accounting for all deductions, discounts, rebates, repacking labor, and overhead. In produce operations where pricing fluctuates and costs vary lot by lot, this module ensures you know your real cost basis—not just landed but adjusted for operational realities. Supports margin-based pricing, grower liquidations, and strategic purchasing decisions. Net cost is updated throughout the lot lifecycle, preserving traceability and cost allocation as it moves through your operations.
Dynamic Pricelists
Create and manage flexible pricing strategies by product, customer, region, or volume tier. Pricelists are automatically applied during sales entry and integrated with contracts, discounts, and seasonal rules. Maintain consistent margins and prevent pricing errors across your sales team. Historical pricing data helps inform future deals and promotions.
GTIN & PTI Labeling Compliance
Print fully compliant GTIN and PTI labels for cases and pallets with embedded traceability details like lot, grower, and pack date. This module supports GS1 and retailer-specific label formats and integrates with sales, inventory, and repack workflows to ensure accuracy and scanability. Essential for satisfying traceability regulations and shipping to major buyers.
Produce Email Marketing Campaigns
Launch branded, data-driven email campaigns directly from your CRM. Send daily pricing, product availability, or targeted offers to segmented customer lists using live ERP data. Track opens, clicks, and order responses to measure campaign performance. This module helps sales and marketing teams stay connected with buyers and convert outreach into orders.
Warehouse Barcoding Scanning
Equip your warehouse team with fast, accurate barcode scanning for all movements—receiving, picking, staging, loading, and repacks. Scan GTIN, PTI, pallet, or internal labels to reduce errors and update inventory instantly. This module boosts warehouse efficiency while reinforcing traceability and compliance requirements.
Commission Plans & Payouts
Create and manage custom commission rules based on product category, gross margin, sales volume, or customer type. Commissions are calculated automatically as orders are invoiced and collected. Generate detailed payout reports and audit trails. This module supports transparent compensation management for reps, brokers, and internal teams.
Digital eSignatures for Workflows
Capture legally binding digital signatures on sales orders, contracts, and liquidation statements—no printing required. Signed documents are securely stored within the ERP for audit trails and workflow automation. Accelerate deal approvals, reduce back-and-forth, and simplify document handling across remote teams.
Accounting & ERP Financials
Manage multi-entity and multi-currency accounting directly from your ERP. Includes general ledger, AP/AR automation, bank reconciliation, and real-time reporting. Deep integration with operations enables accurate financials tied to inventory, sales, and grower settlements.
Mobile ERP for Warehouse & Field Teams
Extend core ERP functionality to the warehouse floor, delivery route, or field with mobile access to picking, receiving, inventory adjustments, and quality checks. Mobile tools help teams work faster and with fewer errors by capturing data at the point of activity. Designed for on-the-go produce operations where speed, accuracy, and flexibility are critical.
Routes & Dispatch Management
Plan, assign, and monitor outbound deliveries with stop-level accuracy. Group orders by route, optimize truck loads, and track delivery status from warehouse to destination. Supports loading instructions, proof of delivery, and real-time logistics visibility.
Warehouse Management System (WMS)
Gain full control over warehouse operations with tools for receiving, putaway, transfers, cycle counts, and bin management. Integrated barcode workflows ensure real-time inventory accuracy and faster execution. Supports multi-location environments and zone optimization.
Bank Feed Integration
Connect your bank accounts directly to your ERP for automated reconciliation and real-time cash position tracking. Match incoming and outgoing payments to invoices and expenses. Reduce manual entry and errors in your financial workflows.
Expense Management
Capture and categorize employee and vendor expenses with mobile uploads, approval routing, and GL sync. Tag expenses to lots, departments, or projects for better cost allocation. Improve compliance, visibility, and audit readiness across your team.
Point of Sale (POS)
Enable walk-in or phone sales with a POS system that syncs to your ERP in real time. Apply customer-specific pricing, allocate inventory, and print compliant documents. Ideal for warehouses and terminals serving on-site buyers.
Price Exchange Insights
View live and historical pricing across customers, vendors, and programs. Compare trends by commodity, region, or grade to make better sourcing and selling decisions. Strengthen negotiations and optimize margins with shared visibility.
USDA Market Price Feed
Access up-to-date USDA pricing for terminal and shipping point markets inside your ERP. Filter by commodity, market, or grade to inform pricing, liquidation, and deal decisions. Stay aligned with national trends and customer expectations.
CRM for Sales and Sourcing
Track leads, customer activity, and grower relationships in one centralized platform. Sales teams can manage pipelines, schedule follow-ups, send price sheets, and log communications—all within the ERP. With built-in email marketing and order insights, CRM supports both outbound sales and inbound sourcing programs for produce companies.
Grower Accounting
Manage grower payables, settlements, and deductions in one place. This module tracks product ownership, costs, and sales to ensure growers are paid accurately and on time. Built for consignment-based produce workflows, it supports pooled returns, seasonal programs, and transparent financial statements. Integrated directly with liquidation, inventory, and ERP financials.
Online Ordering Portal
Let customers place orders anytime with real-time availability and personalized pricing. Orders flow directly into your ERP, accelerating fulfillment and reducing admin work. Customers can view order history, track shipments, and download documents from a branded portal.
Pallet Handling & Configuration
Organize, build, and label pallets by order, customer, or route. This module allows warehouse teams to group cases, apply tags, and track pallet-level inventory movements. Pallets are synced with orders, shipping docs, and traceability records to streamline loading, reduce errors, and improve receiver satisfaction.
Harvest Intake & Field Tracking
Log field harvests with date, crew, block, and product info at the time of intake. Connect incoming product to traceability and grower inventory from the very beginning. This module links farm-level data to ERP processes, enabling full-lifecycle tracking and real-time updates on fresh produce availability.
Grower Inventory Management
Track grower-owned product stored at your facility with full lot-level traceability and visibility. Monitor location, quantity, condition, and movement across warehouse zones. This module connects directly to liquidation, sales, and repack workflows, giving growers and handlers a shared view of available stock.
Load Planning
Group orders into outbound loads by customer, route, or warehouse. Assign trucks, print loading docs, and manage capacity from a centralized dashboard. Load Planning helps logistics teams maximize efficiency, reduce errors, and maintain tight control over what’s shipping and when.
Produce Financing
Access short-term credit lines to pay vendors early, bridge cash gaps, or fund deals. Financing is built into the ERP and tied to real-time sales, inventory, and receivables data. Get faster approvals, better terms, and full visibility into repayment schedules—all within the platform.
Banking & Reconciliation
Operate FDIC-insured checking accounts directly connected to your ERP. Send and receive ACH and wire payments, automate reconciliation, and eliminate the need to export files to external banks. Treasury, accounting, and payment tools are fully integrated for total financial visibility.
Logistics & Compliance
Streamline compliance and transportation workflows from carrier confirmation to delivery tracking. Send instructions, monitor check-ins, and store digital signatures for every load. Route and carrier records connect with orders and BOLs to ensure audit readiness and better coordination.
Enterprise Workflow Controls
Configure ERP settings, user roles, and business rules from a centralized hub. This module keeps all processes—from sales and finance to warehouse and compliance—connected, up to date, and easy to manage. Ideal for companies scaling their fresh produce operations. Includes audit trails, approval hierarchies, and process automation features.
Quality Assurance
Record inspections, pressure tests, temperature checks, and visual scores at the lot or pallet level. This module ensures consistent product quality and enables claim prevention, documentation, and resolution. QA data feeds into traceability and can be shared with buyers, auditors, or internal teams.
ACH & Credit Card Payments
Accept and send payments using ACH and credit cards, fully embedded into ERP workflows. Customers can pay invoices online, and vendors receive funds directly—no separate payment processors required. Reduce friction, automate reconciliation, and speed up payment cycles.
Online Payments & Financing
Enable seamless collections and cash flow management with Reserva's integrated payments. Accept ACH and credit card payments via branded invoice links, QR codes, or through a secure online portal, no login required. Customers can pay instantly, view their payment history, and manage open balances anytime.
Through the portal, they can also review all outstanding invoices and choose to pay one or multiple at once, helping you get paid faster with less friction. For suppliers, built-in financing tools help unlock early payments and bridge working capital gaps, all within your ERP workflow.
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